Your whole team,
sorted in one place.
StaffPortal replaces the rota spreadsheet, the HR folder and the training binder. Your team sees their shifts on their phone, and you can see who's on and what it costs.
- Weekly rota with split shifts and open shifts to claim
- HR profiles, contracts and right-to-work documents
- Training courses with quizzes and certificates
- Free staff app: shifts, clock-in, messages and training
Build next week's rota in minutes.
Staff are grouped by role on a 7-day grid. Click to place a shift, drag to move it, and publish when you're happy. The rota tracks everyone's weekly hours as you go.
Every staff record in one place
Each person has one profile with everything you'd normally keep in a filing cabinet. Changes save as you type, and documents are uploaded straight to their record.
- Personal, address and employment details
- Right-to-work documents: passport, visa and ID uploads
- Emergency contacts, bank details and health notes
- HR notes and a documents folder per person
Train your team and keep the proof
Build courses with lessons and quiz questions, set a pass rate and assign them to staff. Staff do the training in their own My Training area and download a certificate when they pass.
- Ready-made courses for food hygiene, allergens and pest control
- Your own courses, lessons and quizzes
- Custom pass rates and completion tracking
- Certificates staff can download
Everything your team needs, in their pocket.
The free iOS app gives each person their shifts, a clock-in button, team messages and their training, so they stop asking you for the rota.
See your wage bill before payday
A weekly overview of hours, overtime and estimated pay for each person, plus a holiday tracker. It isn't a payroll service, but it shows you labour costs as the week goes.
- Hours, base rate and overtime per person
- Estimated monthly pay
- Holidays taken, month by month
- Printable weekly pay summary
Everyone, at every site
The staff directory lists your whole team by site, with their role, status and start date. Create logins from here and choose what each role can see.
- Owner, manager and staff roles
- Staff grouped by location
- Create staff logins in a click
- One click to their full HR profile
Want help filling the rota?
Alice AI is an optional add-on (£19/month, powered by Anthropic Claude). Ask her in plain English to cover a gap or fill a week, and she suggests shifts from contracted hours and availability, flagging anyone close to the 48-hour limit. Only managers and owners can use her.
What's in StaffPortal.
Rota
7-day grid with split shifts, templates, and publish and unpublish.
Open shifts & requests
Post shifts for staff to claim, and handle shift requests in one place.
Staff directory
Your whole team by site, with roles, status and start dates.
HR Centre
Nine tabs per person, from personal details to HR notes and documents.
Right to work
Store passport, visa and ID documents against each employee.
Training
Courses, lessons, quizzes and pass rates, with ready-made food safety courses.
Certificates
Staff download a certificate when they pass a course.
Wage costs
Weekly hours, overtime and estimated pay per person.
Holidays & calendar
Holiday requests, approvals and a team calendar.
Clock in & timesheets
Staff clock in from the app with a location check.
Secure messages
Team chats kept inside CompliChef.
Cookbook & handbook
Recipes with allergens, and your staff handbook, on every phone.
Role permissions
Choose what owners, managers and staff can see.
StaffPortal is in every plan.
No contracts, no setup fees, cancel anytime. Every plan starts with a free trial.
One site, unlimited staff. Everything except online ordering.
- StaffPortal & KitchenPortal
- Recruitment & stock management
- iOS & Android apps
Everything for one site, including customer ordering.
- Everything in Multi-Staff Kitchen
- Click & Collect with 0% commission
Up to 5 sites. Everything except online ordering.
- Everything in Multi-Staff Kitchen
- Up to 5 locations, one dashboard
Retire the rota spreadsheet for good.
Try StaffPortal free for 14 days. Nothing is charged during the trial and you can cancel any time.